EXHIBITORS TERMS AND CONDITIONS


BOOKING CONDITIONS

In the following conditions Water, Sewerage Waste Exhibitions a division of Metropolis International Group Limited no 02916515 England 140 Wales Farm Road, London W3 6UG is hereinafter referred to as the Organisers.


FIRE PRECAUTIONS:
Exhibitors must ensure that they adhere to the regulations of the Local Council and the fire regulations imposed by the owners of the premises. All materials used for the building, decorating and covering of stands must be of a non-inflammable material. No specially inflammable or dangerous materials (particularly petrol, spirit or any other liquid or vapour or any radioactive or similar substances) will be brought onto the exhibition premises without prior written consent of the Organisers.


CANCELLATION OR DEFAULT:
If an Exhibitor cancels less than eight weeks prior to the event, they will be required to pay the Organisers the total amount of the rental space plus any additional cost or expenses incurred by the Organisers as a result of the cancellation. Any cancellations must be received in writing, by post, fax or read receipt confirmed email eight weeks or more prior to the event being cancelled.


PAYMENT AND DISCOUNTS:
Full payment for the stand costs must be received at least eight weeks prior to the first event on your invoice. If payment is not made, the Organisers can, at their absolute discretion, cancel the stand although the Exhibitor will still be liable for the full stand costs.
To qualify for series discount. full payment for all the exhibitions booked must be received eight weeks before the first show booked, to qualify for the full discount. Late payment will result in discounts being reduced or cancelled and interest being charged to the outstanding amount at 8% above the current Bank of England base rate. Cheques to be made payable to "Metropolis International Group" in pounds sterling.
Please note your payment due date instructions at the bottom of your invoice. We request payment eight weeks prior to the first exhibition on your invoice or by return if you are within eight weeks of the first exhibition on your invoice. Invoices are payable in full as any discounts given for multiple bookings are given for bulk bookings and bulk payments only.
To pay by credit card please be so kind as to call my colleague Vikas in our accounts department who will be able to process your payment. His number is: 0208 253 8379.


If you would prefer to pay by bank transfer please find below our banking details in order for a convenient money transfer    

 
       Bank Name:   Lloyds Bank
       Address: P O Box 72, Bailey Drive, Gillingham Business Park, Kent ME8 0LS
       Sort Code: 30 - 00 - 02
       Account Number: 00793820
       IBAN:   GB53 LOYD 30000 200 793820
       Swift or BIC Code:   LOYDGB2LCTY
 
We do of course accept cheques. Please make them payable to Metropolis Business Media and quote your invoice number and send them to the Metropolis address stated at the top of your invoice.
By engaging our services you undertake to be responsible for all third party costs including legal costs for collection of unpaid fees due to ‘Metropolis International Group’ from yourselves


ABANDONMENT AND LIMITATION:
In the event of an abandonment, postponement or limitation of the use of the exhibition premises or of any of the services provided therein, resulting from unforeseen circumstances or intervention by an outside authority or by a decision found necessary by the Organisers, an Exhibitor or his agents or his contractors shall have no claim against the Organisers in respect of any result in loss or damage and the Exhibitors liability under his contract shall not be reduced. The Organisers reserve the right to alter the layout of the exhibition in any respect and at any time. Should it be necessary to rearrange the exhibition or transfer to another venue, the Organisers shall be entitled to allot alternative stands to Exhibitors as the Organisers made determine. The Organisers may at their absolute discretion, adjust the cost of the space of any Exhibitor whose stand area is affected by such an alteration, but will not be liable to make any further payment or compensation, and the Exhibitor will not be entitled to withdraw from his contract. The provision of the law reform (frustrated contracts) act 1943 shall not apply to the contract or any part thereof.


OCCUPATION OF SPACE:
A stand space may only be occupied by the Exhibitor to whom it has been allotted, and / or his accredited agents as notified to and approved by the Organisers. Every Exhibitor should occupy the space allotted to him by 09.30am on the day of the exhibition, after which time the Organisers reserve the right to re-allot the space as they see fit. Non-occupation of space will in no way absolve the Exhibitor from his financial obligation to the Organisers as detailed under "Cancellation or Default". Every stand must be adequately staffed during the opening hours of the exhibition. No exhibitor, exhibiting Company, subsidiary of an Exhibiting Company or exhibition stand personnel may disassemble their stand prior to the close of any booked exhibition without the express and prior written consent of the Organiser.


INSTALLATION AND DISMANTLING:
The arrival, installation, erection and removal of stands and stand fittings must conform to the timetable and to the specific directions issued by the Organisers. Each Exhibitor must arrange and pay for the conveyance of goods to and from his stand space in the exhibition and for their installation and subsequent removal and disposal. No Exhibitor's property may remain after the dismantling period or will be subject to disposal by the organisers at the Exhibitor's expense.


GENERAL STAND REQUIREMENTS:
Exhibitors must comply with the requirements of the Local Authority and the owners of the premises. All Exhibitors are deemed as having notice of such requirements and regulations and bound thereby. No part of any stand may overhang any gangway or exceed the allotted boundaries of a stand space. Exhibitors must not display their goods so that in the opinion of the Organisers, they distract the light or impede the view along open spaces or gangways or inconvenience other Exhibitors. While every care is taken that stand spaces are of the dimensions stated at the time of accepting the Exhibitors application for space, the Organisers shall not be liable for any variation that may occur.


CONDUCT OF EXHIBITORS:
Exhibitors and their sales people must carry on business and conduct themselves in a manner not objectionable to other participants, to visitors or to the Organisers. In the event of this regulation not being observed the Organisers shall be entitled forthwith to terminate the Exhibitor’s licence to occupy the stand. Exhibitors are not allowed to fix advertisements to any part of the hall.

ADMISSION:
Tickets are issued and visitors admitted on the understanding that no canvassing is allowed by non-exhibitors. Visitors suspected of canvassing in contravention of this rule are liable to immediate expulsion. The Organisers reserve the right to refuse admission without giving any reason.


CLAIMS, INDEMNITY AND INSURANCE:
Each Exhibitor shall indemnify the Organisers against all liability, action, costs, claims and compensations for injury or loss to any person or damage to or loss of any property arising as a result of his occupancy of an allotted stand space or of any act, omission or negligence done or omitted by the Exhibitor or his agent or any other person. Each Exhibitor shall indemnify the Organisers against any claim that may be made upon them in respect of any alleged breach or infringement of any copyright or patent by that Exhibitor during a period of his occupation of an allotted stand space, or otherwise in connection with the exhibition. Each Exhibitor must be adequately insured and keep himself insured to cover the liabilities under these Terms and Conditions. He must also hold a general Third Party Policy of insurance to cover the legal liability for negligence and for an indemnity of at least £1,000,000 (one million pounds). The policies of insurance are to be shown to the Organisers on demand.
...CONTINUED PERTAINING TO POST SHOW DATA AND DATA PROTECTION

TERMS AND CONDITIONS FOR EXHIBITORS
These terms and conditions apply to the visitor registration database provided free of charge to each participating exhibitor after each “Water, Sewerage & Waste” Exhibition. They supersede any Terms and Conditions previously signed or agreed between the parties for these services.


B2B MARKETING USE ONLY; NO RESELLING OR SHARING
The service made available is intended for use in connection to business-to-business marketing only, strictly the marketing of the products and services you are displaying at these WSW Exhibitions. Accordingly you agree that you will only use the data provided for purposes relating to business-to-business marketing.


The restriction of the above clause means that you will be in breach of this agreement if you use the data for any purpose other than business-to-business marketing. An example of a use that would breach the above clause include, but are not limited to using the data for sending marketing communications that relate to products and services other than those marketed by your company at the WSW exhibitions.
You shall not be entitled to act as a reseller of this database
We can at any time vary the nature of this service or stop providing the service or any part of the service, due to circumstances beyond our reasonable control.


We will notify you in writing, by email, or a notice on the website if we are going to amend or vary this agreement


INTERLLECTUAL PROPERTY RIGHTS AND LICENCE


All of the intellectual property rights in the information belong to us. You will not acquire any intellectual property rights to the information or the service and may only make such copies of the information, as you reasonably require for the purposes expressly permitted by this agreement.


MAILING LISTS
You shall only use the information in accordance with our terms and conditions. However, you shall be entitled to use the information subsequently in respect only of those businesses, which become your bona fide customers as a result of mailing carried out using the information and in accordance with this agreement.


The information may contain a number of check names and addresses in order to monitor the usage and to ensure that the information is used in accordance with this agreement.


You shall provide us with details of any and all email addresses contained within the information which have bounced back to you and/or have exercised the “unsubscribe” option, within 30 days of you having become aware of the bounce-back or unsubscribe.


SECURITY
You will comply with any rules and guidelines that we reasonably prescribed in relation to the manner in which we provide the services. We will adopt such measures, as we deem necessary to ensure the security of the information and services.


You acknowledge and agree that control of and security for your copy of this database(s) is your sole responsibility and that we have no liability at all for any losses (whether direct, indirect or consequential) arising from any use of data by any persons, whether authorised by you or not this includes unauthorised access to your computers and/or network or any information not deleted when these systems are updated or replaced.


You also agree that you will :


maintain appropriate technical and organisational security measures and procedures to prevent the accidental or unauthorised disclosure of this data or it’s use by unauthorised persons
inform us as soon as you become aware of any unauthorised use and/or disclosure of your data


PERFORMANCE AND LIABILITY
You agree and acknowledge that you will not use the information for the sole basis for any of your business decisions.
You acknowledge that the information is based on information provided to us by others and that we cannot control the accuracy of this information.
We use all reasonable skill and care to provide the services. However, you agree that it is reasonable for us to limit our liability. In particular we:
                        do not warrant the accuracy of the information.
                        are not liable for any loss of any kind which you suffer as a result of a claim by a subject of the information.


We are not liable to you for any of the following as a result of our negligence, breach of contract, other tort or otherwise:
                        Indirect or consequential loss


The following types of financial loss; loss of profits; loss or earnings; loss of business or goodwill; even if that party had had notice of the possibility of the other party incurring such losses;
The following types of anticipated or incidental losses; loss of anticipated savings; increase in bad debt; failure to reduce bad debt; even if that party had notice of the possibility of the other party incurring such losses
We do not give any representations, warranties, conditions, undertakings, or terms (either express or implied):
                        That the services and/or information will meet your requirements;
                        That provision of the services will be uninterrupted, timely, secure or error free.


The warranties expressly set out in this agreement are the only warranties that each party gives to the other in respect of the subject matter of this agreement. All other warranties, representations or terms of equivalent effect that might be implied by law are excluded to the extent permitted by law.


You will protect us and keep us fully protected against any claims or actions made or brought against us as a result of you rendering the information inaccurate or incomplete whether by act or omission.
This protection shall include all losses, damages, costs and other expenses (including any payments we make to settle any such claims or actions on the advice of our lawyers) that we incur and you promise to pay us or reimburse us if there is any such loss, damage, cost or other expense. This protection will not apply to the extent that the claim or action has been directly caused by our breach of this agreement.


CO-OPERATION AND ASSISTANCE
You shall at your own cost co-operate with us to such extent and provide to us such information and assistance as we reasonably require to perform our obligations in relation to the services.


STATUTORY COMPLIANCE
You warrant that you have in place and will maintain:
appropriate technical and organisational measures against accidental, unauthorised or unlawful processing, destruction, loss, damage or disclosure of the information;
adequate security programmes and procedures to ensure that unauthorised persons do not have access to equipment used to process the information or on which information is stored.
Accordingly and without prejudice to any other provision of the agreement you further acknowledge and agree that WSW Exhibitions part of Metropolis International Group 2916515, 140 Wales Farm Road, London W3 6UG shall be entitled to suspend, cancel or decline to provide any services to the extent that in our reasonable opinion to provide the services would be:
                        not desirable or practicable by reason of any political regulatory or public pressures;
                        beyond your entitlement to receive any information which would otherwise be received as part of the services.
You shall at our request inform us of the intended use of the services and/or any other information which we reasonably consider relevant in order for us to determine that, in performing the services, we and you are complying with the provisions of this agreement.


GENERAL
This agreement is the entire agreement between the parties relating to the subject matter of this agreement. It supersedes all previous negotiations, understandings, agreements and/or representations.
The rights granted by this agreement are personal. You cannot assign or grant any of these rights to anyone else.
If any part of this agreement is found to be invalid by a court it shall be deleted and the rest of these terms and conditions will remain in full force and effect.
All notices must be in writing and sent by recorded delivery post or fax or email. If we write to you we will address or fax or email set out in your original booking contact details to receive our services. You can write to us at the address shown on our website.
All notices are deemed received:
                        If posted to the correct address – two working days from being posted;
                        If sent by facsimile to the correct facsimile number – one hour after transmission
If sent by fax outside the normal working hours of the addressee – one hour after the re-opening for business of the addressee.
If sent by email to the correct email address when a receipt notification is received.
Service by fax is only effective if the original of the fax is placed in the post the same day as the fax is transmitted.
Only you and we have legal rights under this agreement. It is not intended that any part of this agreement will be enforceable, by virtue of the contract (Rights of Third Parties) Act 1999, by any other person.
This contract shall be governed by, and construed in accordance with, English law. We both agree that the courts of England shall have exclusive jurisdiction to settle any dispute that may arise out of, under, or in connection with this agreement.